Two kinds of work. One pricing rule.
Custom AI systems have a fixed setup quote and an agreed monthly operating plan. Scope, service responsibilities, and ongoing costs are clear before we start. Focused builds retain their published package prices. No open-ended hourly billing.
Your business function determines the engagement. Bookkeeping preparation, analytics, inventory, and coordination have different sources, volumes, reviews, and integration needs. We quote the actual work.
You own the custom code and your data. We agree account access, required human reviews, service terms, and handover arrangements. This is a scoped operating service; the focused build and Care packages below remain separate offers.
Discuss the function you want us to run →Step 01
Scope one business function
Agree the inputs, decisions, outputs, and success criteria. Price the setup and ongoing operation separately.
Step 02
Build, validate, and operate
Review real examples, approve the operating rules, and launch with agreed hosting, maintenance, and support.
Step 03
Connect more of the operation
Expand into other functions or teams as the first scope proves useful. Agree each change and its ongoing cost.
Quick Builds
Standardized products. Published fixed prices. Split the payment if you want — half up front and half on delivery, or three monthly payments at no extra cost.
Websites
$1,200 fixed
Live in 7 business days
Dashboards
$1,500 fixed
Delivered in 5 business days
The full system
$2,500 fixed
Delivered in 10 business days
Quick Builds solve one defined problem. Multiple source layouts, custom integrations, historical data cleanup, or additional workflows are scoped separately before work starts. We agree the required inputs, revision rounds, launch date, and post-launch fix period in writing.
Operational Systems
Custom scope, fixed quote. We review your reports, workflows, integrations, and team needs, then agree the deliverables and total before implementation. Start with one process and expand when it helps.
A reporting example of the Department Workflow System: agreed source formats, calculation rules, exception review, and an export your team can use. Scope and validation criteria are agreed before implementation.
Try it: distributor reporting or service operations →One department · 01
For one department or process that needs more than a board: structured intake, automation, roles, reporting, and a place for exceptions.
Teams and regions · 02
For organizations that need multiple roles, teams, or regions on one platform — with governed workflows and a single view of the operation.
Business-critical · 03
For operational platforms that span a broader organization — more complex authority, intake and integrations, auditability, deployment, onboarding, and ongoing operational responsibility.
These plans support an agreed build. Managed AI services use the separately scoped operating plan above. Care starts after delivery if you want it. Your code and data remain yours if you cancel. Hosting and third-party subscriptions must stay active to keep the system running. Existing clients reach me directly at support@hextraits.ai.
Standardized websites, dashboards, and command centers.
$200/month
$450/month
Higher-responsibility support for systems people depend on every day. Response expectations are written into the engagement — I do not publish a generic SLA here.
from $1,250/month
from $2,500/month
Your proposal separates a fixed setup quote from an agreed monthly operating plan. It identifies included hosting, monitoring, maintenance and support, AI usage allowances, third-party charges, and how changes or additional usage are approved. There is no universal monthly price: source complexity, volume, integrations and operating responsibilities determine the scope.
Care plans support an agreed build. A managed AI engagement also defines the business processes we operate, the work volume, AI usage, required reviews and ongoing service responsibilities. The listed Care prices are not an all-inclusive price for an AI-operated business function.
A reporting implementation of the Department Workflow System can bring agreed source files into one master workbook, with validation, a review step, and source references. The fixed scope lists each supported file layout, calculation rule, output, and integration. Additional formats and workflows are quoted before they are added. The public Registro demos illustrate this flow with fictional data.
We identify hosting, AI model usage, booking, email, and other third-party costs before you commit. The engagement states which costs your operating or Care plan covers and which you pay directly. Owning the code does not eliminate infrastructure or software bills.
Yes. For Website Rebuild, Starter Dashboard, and Escalation Command Center: half to start and half on delivery, or split the build into three monthly payments. No interest, no fees, no credit check. Cash flow matters — the Quick Build prices respect that.
Custom systems are quoted around your source formats, workflows, integrations, users, and rollout needs. We agree the scope and a fixed total before implementation. Any additional work is quoted for approval before it is added.
Yes. Departments, multi-team companies, regional operations, and enterprise customers are a core part of the work — not an exception. The public case study is an operations dashboard that ran at national scale. Small service businesses are still a core lane. Both are intentional.
Yes. That is the intended path. Start with the department or process that hurts most. When it is working, we expand to other teams or regions without throwing the first build away. The commercial ladder is built for that: Quick Build, department system, then multi-team or enterprise platform.
You own the custom code and your data. The engagement documents account access and handover. For a focused build, a care plan is optional — skip it or cancel later and the code and data stay yours. Keeping it running requires active hosting and any third-party subscriptions. We document those costs and the handover before work starts. A managed service needs an active operating plan; if it ends, we agree the transition and responsibility for keeping the system running.
For managed AI systems, Hextraits runs the agreed service under your operating plan. For a focused build, you can run it yourselves or choose support: standardized Quick Builds use Care or Care Plus. Operational systems use Operations Care or Enterprise Care. Those Care plans cover their listed maintenance and support scope, not unlimited AI processing. Cancel any time; the system and the data remain yours.
No — keep it. Scheduling software is good at scheduling. Dashboards and operational systems catch what falls outside job tickets: escalations, callbacks, warranty issues, approvals, and the questions leadership asks. The website replaces only your website.
Every operation's process is unusual — that's the point of building instead of buying. If a Quick Build fits, you get that published price. If you need a department or multi-team system, we review your workflow and prepare a fixed quote after scoping. Never an hourly meter.
Once we agree the engagement, the price does not change. That is what a fixed total means — the risk is mine, not yours.
For a Quick Build: one kickoff call, one person who can answer how work flows today, and honest reactions to the first working version. For an operational system: a process owner who can decide, plus the people who actually do the work. That's it.
Twenty minutes to discuss the function, your current systems, and a useful first scope. We can identify what we need to review before quoting setup and ongoing operation.